Maria seems impressed with the variety of cabinets and drawers available in the office and makes a quick outline on a piece of paper on the desk, detailing what she intends to put where. She seems to be under the impression that there will be a transfer of documents when she takes over the post, but Cain suspects that Duke Archibald didn't keep any at all.
The map that James was using this morning does end up under a sheet of glass on her desk, though, and she uses a collection of paperweights to detail where the pairs of Supporters are heading to. Summons can easily communicate with each other over any distance. They prefer arguing with each other out loud only because it's much more satisfying.
Having gotten off to a late start, they're now rushing to get to the meeting on time, while being forced to stop every few dozen meters to talk with various Nobles while maintaining the appearance of organization and control.